Moving an entire office is the last thing any business wants to do, mainly when clients are used to finding you at a specific location. But as your business grows, moving may become inevitable.
Sometimes your move could be a few blocks down the street; at other times, it could be cities or states away. Irrespective of the nature of the move, it is always challenging. However, with proper planning, you can make your relocation less stressful.
This guide offers tips on relocating your office in the least time possible and stress-free.
Moving in five days may be possible, but the planning should start way ahead of the move. The ideal time to start planning a move is five to eight months into the move. Planning helps avoid the last-minute rush to do things that could result in costly mistakes.
Also, you will want adequate time to prepare your staff psychologically before the move, especially if the move involves leaving a state or city. When planning, designate a date for every activity and the person to execute it.
Planning should also include creating a checklist where you check every task or responsibility as done to ensure you stay on schedule and nothing is left undone.
Tour Your New Location Beforehand
Moving is a huge disrupter to the running of the business. So your goal should be to make a move as less disruptive as possible. One way to minimize disruption at the new location is touring it before the due date.
Touring your new location helps you get a good idea of the layout, which helps plan furniture placement and who sits where. With a solid furniture placement plan, moving into your new location becomes easier since you will only need to place every piece in its position once it gets off the truck rather than reloading and rearranging later.
Planning an entire move on your own will be a tough call. But you do not have to do all the work. The best approach would be to involve your staff.
For example, you could have the head of departments help you organize the move for their departments since they will be better placed to determine what gets priority in their department. The most effective delegation of moving duties will be contracting a moving agent.
Hiring Professionals to Make Light of the Heavy Lifting
Most planning and execution of the move will depend on you and, to some extent, your staff. But the actual move will require people to do the heavy lifting, which is where professional movers become important.
When choosing a mover, you want to ensure that they have the prerequisite experience; otherwise, you may end up frustrated. If you do not know where to start your hunt for movers, this list of the most trusted national moving companies, according to 9kilo, can be an excellent resource.
You will also need to consider the cost of moving, which will depend on how much you intend to involve the movers. For example, you will need to pay more if you want to involve them right from the initial planning stages.
If you are on a budget, you can do all the planning and packaging and only involve the moving company in the moving part. While the latter option is cheaper, it may be time intensive which is the last thing you want in a move.
There is no way of making a move 100 percent stress-free on non-disruptive. With the right plan, you can have a stress-free relocation in as few as five days, but you may have to plan more than that.